| (1) | This instruction applies only to the procurement of goods and services and is to be read in conjunction with Instructions 1101 to 1124. |
 | Further information, including a definition of “goods and services”, can be found on the Buying for Government section of www.purchasing.tas.gov.au.
Refer to Instructions 1201 to 1229 for information in relation to procurement of building and construction and roads and bridges. |
| (2) | Agencies must use those contracts for the supply of goods and services established by the Department of Treasury and Finance as outlined below. |
| The following contracts have been established where a common requirement for either goods and or services across all general Government sector agencies has been identified. They increase:
- Government purchasing power through combining the procurement volume of individual agencies, affording better value for money; and
- the efficiency of the procurement process through centralising supplier selection and contract management, on behalf of all general Government sector agencies.
The common use contracts established by the Department of Treasury and Finance are detailed below. Further information on each contract can be found in the Contracts section of www.purchasing.tas.gov.au, under Common Use Contracts. |
| | Contract Number | Title | |
| | (a) | A001 | Advertising - Television (Master Ordering Arrangement) |
| | Description: | The Master Ordering Agency has the responsibility for negotiating rates with each of the television stations. The Master Ordering Agency can also provide professional advice and assistance with the placement of your advertising needs. |
| | (b) | A002 | Advertising - Print Media (Master Ordering Arrangement) |
| | Description: | The Master Ordering Agency has the responsibility for negotiating rates with each of the Tasmanian daily newspapers and major interstate newspapers. The Master Ordering Agency can also provide professional advice and assistance with the placement of your advertising needs. |
| | (c) | A003 | Advertising - Print Media Services for Vacancy Notices, Tenders and Public Notices |
| | Description: | This contract provides print media services relating to the placement of Vacancy Notices, Tenders and Public Notices in the consolidated format in the Tasmanian newspapers, and in interstate and overseas newspapers and/or journals (in a format as specified by your agency). |
| | (d) | A004 | Advertising - Radio (Master Ordering Arrangement) |
| | Description: | The Master Ordering Agency has the responsibility for negotiating rates with Commercial Radio Tasmania to arrange a collective discount for advertising across all radio stations. The Master Ordering Agency can also provide professional advice and assistance with the placement of your advertising needs. |
| | (e) | BK03 | Government Banking Services |
| | Description: | This contract provides agencies with efficient and effective banking services by ensuring that banking fees and charges are competitive and delivering a “best practice” banking environment appropriate for Government. The contract covers the delivery of four distinct services:
- Transactional banking;
- Revenue collection;
- School banking; and
- Corporate card facility
|
| | (f) | C106 | Cartage, Interstate |
| | Description: | This contract is for the provision of freight services throughout Australia and provides government users with competitive rates for the following delivery services - next flight, overnight, 2 day economy, 3 day off peak, prepaid satchels and option 1 international document and parcel freight. |
| | (g) | C141 | Computer Software – Microsoft |
| | Description: | This contract is for the supply of Microsoft licenses through the Open Government program (no minimum order size) and the Enterprise Agreement program (minimum 250 licenses). |
| | (h) | C150 | Computer Hardware and Related Services |
| | Description: | This contract is for the provision of computer hardware and related services via a manufacturer/reseller network. |
| | (i) | F200 | Fleet Management Agreement |
| | Description: | This contract is for the provision of management of the Government's motor vehicle fleet including the purchase and disposal processes. |
| | (j) | L300 | Leasing Finance Facility |
| | Description: | The Facility enables agencies to obtain operating lease finance for:
- Personal Computers and other IT equipment;
- Photocopiers and other electronic office equipment; and
- Other equipment (to be agreed by Treasury on a case by case basis).
|
| | (k) | P450 | Petroleum Products |
| | Description: | This contract is for the provision of motor spirit and automotive diesel fuel (either in bulk or via a fuel card/reseller network), fuel oil, heating oil and kerosene. |
| | (l) | V672 | Vehicles |
| | Description: | This contract is for the provision of a comprehensive range of passenger and light commercial vehicles. The choice of vehicles available under this contract reflects the Government’s mandated minimum Greenhouse Ratings for passenger and commercial/4WD vehicles.
More information on the minimum Greenhouse Ratings that apply to Government vehicles purchased under this contract is available on the Contracts section of www.purchasing.tas.gov.au, under Common Use Contracts, or from the Tasmanian Climate Change Office at www.climatechange.tas.gov.au |
| | (m) | V675 | Vehicles Hire and Drive |
| | Description: | This contract covers the rental of passenger vehicles in Tasmania and throughout Australia. |
| (3) | Exemption from the requirement to use common use contracts can only be approved by the Secretary, or an authorised delegate, of the Department of Treasury and Finance. |
| (4) | Exemption from the requirement to select vehicles under the V672 contract that comply with the mandated minimum Greenhouse Ratings (as notified by the Tasmanian Climate Change Office) can only be approved by the Secretary, or an authorised delegate, of the Department of Treasury and Finance. |
| (a) | Class exemptions
Vehicles required for the following specific needs have been provided with a class exemption and no further approval is required:
- police and firefighting operations;
- patient/client transport (eg ambulances and buses); and
- towing or carrying of heavy loads (large 4WD, trucks),
The following conditions apply to these exemptions:
- that there is no compliant alternative vehicle on contract that meets the special, operational needs;
- the special, operational needs must be the predominant use of the vehicle; and
- that consideration is given to the emission levels of the selected vehicle to ensure it is as close as possible to meeting the mandatory emissions ratings.
Other class exemptions may be added to this list if the need is identified. |
| (b) | Ad hoc exemptions
Requests for exemptions to meet an agency’s operational needs not covered by 4(a) above must be endorsed by the relevant Head of Agency and will be considered by the Secretary of the Department of Treasury and Finance on a case by case basis, where it can be shown that:
- the vehicle is required to meet the driver's/work unit's day to day operational needs;
- there is no suitable alternative complying vehicle on contract that meets these specific needs;
- operational needs necessitating the exemption are the predominant use of the vehicle;
- consideration has been given to the emission levels of the selected vehicle to ensure it is as close as possible to meeting the mandatory emissions ratings.
|
| (c) | Executive vehicles |
| | (i) | The minimum Greenhouse Rating for passenger vehicles will apply to all vehicles purchased for the operational and private use of SES personnel, Parliamentarians, medical practitioners and any other vehicles provided as part of an employment contract. These users will therefore only be able to select a commercial/4WD vehicle for their use if it meets the minimum Greenhouse Rating for passenger vehicles. |
| | (ii) | Any exemption from the policy outlined in 4(c)(i) above must be approved by:
- the relevant Head of Agency (with a copy of the approval provided to Treasury and attached to the vehicle order), or
- in the case where the vehicle is for the use of a Head of Agency, by the Secretary of the Department of Treasury and Finance,
and can only be given if:
- there is a predominant business operational need for that vehicle;
- there is no suitable alternative complying vehicle on contract that meets the specific needs; and
- the vehicle meets the minimum Greenhouse rating for commercial/4WD vehicles and consideration has been given to the emission levels of the selected vehicle to ensure it is as close as possible to meeting the mandatory passenger emissions ratings.
|
| (5) | Agencies must use the Networking Tasmania II whole-of-government contracts, established by the Department of Premier and Cabinet, to obtain data communications, Internet and related services. |
| These contracts establish an integrated data network for use by Tasmanian Government agencies (and other eligible customers). The contracts cover managed network services, connection services, Internet gateway and filtering services and Government directory services.
There are also a number of optional services which agencies can purchase under the contracts.
Further information on the Networking Tasmania II contracts can be found at www.tmd.tas.gov.au under TMD Networking Tasmania.
Agencies are expected to use the following whole-of-government contracts/arrangements that have been negotiated by the Department of Premier and Cabinet on behalf of agencies. |
| (a) | Tasmanian Government Mobile Phone Contract |
| | | Description: | This contract covers the purchase of all mobile telephone goods and services, including calls and handsets.
Further information on the Tasmanian Government Mobile Phone contract can be found at www.mobilephones.tas.gov.au. |
| (b) | TASINET | |
| | | Description: | Fixed voice telecommunications goods and services, including calls and handset purchases (excludes all mobile phone goods and services – see Tasmanian Government Mobile Phones Contract above). |
| | Further information on the TASINET contract can be found at www.tmd.tas.gov.au under TMD TASINET. |
| (c) | Oracle Corporation whole-of-government Licensing |
| | | Description: | This agreement covers the licensing of the following Oracle Corporation products:
- Oracle Enterprise Edition;
- Oracle Database Lite;
- Internet Application Server Enterprise Edition;
- Internet Developer Suite; and
- Programmer.
Ongoing support and maintenance of Oracle products is also provided under this contract.
Further information on the Oracle Corporate whole-of government Licensing agreement can be found at www.tmd.tas.gov.au. |
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