| (1) | This instruction applies only to the procurement of goods and services and is to be read in conjunction with other Instructions relating to goods and services which are contained in the 1100 series of the Treasurer's Instructions.
Further information on goods and services procurement, including a definition of "goods and services", can be located at www.purchasing.tas.gov.au>Buying for Government.
Process checklists that will assist agencies in meeting the mandatory requirements of this Instruction are located at www.purchasing.tas.gov.au>Buying for Government>Resources>Checklists.
For information on building and construction and roads and bridges procurement, refer to the 1200 series of the Treasurer's Instructions. |
| (2) | Tenders must be called for all purchases of goods and services, leases or rentals of equipment valued at $100 000 or over (excluding GST), unless an exemption has been granted under Instruction 1114. Where local capability exists, at least one tender must be sought from a local business. |
| (3) | Agencies must consult with the Industry Capability Network Tasmania (ICNTAS) for all proposed purchases valued at $100 000 or over (excluding GST) in order to identify local capability.
Before finalising the specification, it is suggested that it be reviewed by the ICNTAS to ensure that it does not unnecessarily preclude Tasmanian businesses from bidding.
Further information on the ICNTAS can be located at www.purchasing.tas.gov.au>Buying for Government>Purchasing Framework>Purchasing Policies, or at www.icntas.org.au. |
| (4) | Agencies must ensure that persons submitting tenders are dealt with fairly and equitably during the procurement process. |
| (5) | The Request documentation must contain all the information necessary to enable potential suppliers to prepare appropriate submissions in response.
Specific requirements in relation to documentation are contained in Instruction 1109. |
| (6) | Each procurement is to be allocated a specific closing time, date and place of lodgement, which is to be clearly stated on all documents and advertisements. |
| (7) | Tenders must be publicly advertised unless the Secretary of the Department of Treasury and Finance, or other authorised delegate, determines it would be more appropriate to seek offers from selected tenderers. All agencies are required, at a minimum, to place advertisements for tenders in the Saturday edition of The Mercury, The Examiner or The Advocate and on the Tenders website at www.tenders.tas.gov.au. |
| (8) | Fair and impartial procedures must be in place in relation to receiving and opening all submissions. |
| (9) | Submissions must be fairly and equitably evaluated in a manner that is consistent with the Government’s procurement principles. The final decision must be able to withstand public scrutiny.
The Government’s procurement principles are contained in Instruction 1101. |
| (10) | All suppliers making a submission must be advised of the outcome of the procurement process and provided with details of the successful offer including the name of the supplier and the price accepted.
Where the provisions of a free trade agreement apply (refer to Instruction 1102), on request, the agency must promptly provide the supplier with a written explanation of the reasons that its tender application was not selected. |
| (11) | Unsuccessful suppliers must, on request, be debriefed.
Any debrief should examine areas of non-compliance with a view to developing the supplier’s ability to successfully quote for future requirements. |
CONFIDENTIALITY IN THE PROCUREMENT PROCESS AND IN RELATION TO CONTRACTS
Agencies should refer to Instructions 1124 and 1401. |
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| PROCUREMENTS IMPACTED BY FREE TRADE AGREEMENTS |
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| (12) | Any goods and services procurements that are impacted by a free trade agreement (refer Instruction 1102) must, in addition to the requirements above, comply with the requirements set out in the Free Trade Agreements Guideline.
The requirements of the Free Trade Agreements Guideline relate to matters such as the length of time a tender is advertised, the information to be provided to tenderers, etc. The Guideline can be located at www.purchasing.tas.gov.au>Buying for Government>Resources>Publications. |
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