| Treasurer’s Instruction No | 1106 |
| Title | Goods and Services procurement valued at more than $10 000 but less than $100 000 (excluding GST) |
| Effective date | 22 December 2006 |
| Objective and Background | Provides instruction on the procurement process agencies must follow for goods and/or services valued at more than $10 000 but less than $100 000 (excluding GST) - formerly Instruction 1303 |
| Version Number | 5 |
| Last Reviewed Date | November 2006 |
| PDF Version |  |
Black letter (or bold) items within these Instructions are mandatory and other plain font items are instructional or for the purpose of providing guidance only.
| (1) | This instruction applies only to the procurement of goods and services and is to be read in conjunction with Instructions 1101 to 1124.
Further information, including a definition of "goods and services", can be found on the Buying for Government section of www.purchasing.tas.gov.au.
Examples of good practice that would assist agencies in meeting the mandatory requirements of this Instruction are contained in the Quotation Process Checklist. This can be located on the Buying for Government section of www.purchasing.tas.gov.au under Resources (Checklists). Additional information can also be located on that web site under Goods & Services.
Refer to Instructions 1201 to 1229 for information in relation to procurement of building and construction and roads and bridges. |
| (2) | Agencies must seek at least three written quotations for the purchase of goods and services valued at more than $10 000 but less than $100 000 (excluding GST), unless an exemption has been granted under Treasurer’s Instruction 1114. Where local capability exists, at least one quotation must be sought from a local business.
Agencies may contact ICNTAS (Industry Capability Network Tasmania) for free assistance in identifying local capability. Further information on ICNTAS can be found in the Buying for Government section of www.purchasing.tas.gov.au, under Purchasing Framework (Purchasing Policies), or at www.icntas.org.au. |
| (3) | Agencies must ensure that persons submitting quotations are dealt with fairly and equitably during the quotation process. |
| (4) | The Request for Quotation (RFQ) documentation must provide all the information necessary to enable potential suppliers to prepare appropriate submissions in response.
Specific mandatory requirements in relation to Quotation documentation are contained in Instruction 1109. |
| (5) | Fair and impartial procedures must be in place in relation to receiving and opening all quotations. |
| (6) | Quotations must be fairly and equitably evaluated in a manner that is consistent with the Government’s procurement principles. The final decision must be able to withstand public scrutiny.
The Government’s procurement principles are contained in Instruction 1101. |
| (7) | All suppliers submitting a quotation must be advised of the outcome of the quotation process and provided with details of the successful offer including the name of the supplier and the price accepted. |
| (8) | Unsuccessful suppliers must, on request, be debriefed.
Any debrief should examine areas of non-compliance with a view to developing the supplier’s ability to successfully quote for future requirements. |
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CONFIDENTIALITY IN THE PROCUREMENT PROCESS AND IN RELATION TO CONTRACTS
Agencies should refer to Instructions 1124 and 1401. |
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